How to record supplier payments in Ezus

AIM OF THE PROCESS

To maintain accurate records and reconciliation of all supplier expenses in Ezus to provide accurate financial statements.

The process allows various data reports, including spending per supplier, identifies discrepancies between the forecasted purchase vs. actual payment, and prevents duplicate payments. Furthermore, the records provide proof of payment for supplier inquiries, client refunds, and audits.

STEPS

1. Select Projects in Process tab (first tab top left)
2. Use Search 🔎 capsule (top right) to find the client name (Ezus is very specific with spelling)
3. Click the client’s name to display their Project
4. In the Project page, click the Financials tab (last tab top right)
5. Click Purchases
6. Find the Supplier on the list
7. Click  Invoices (fourth column) to open the Payment window
8. Click Paid 
9. Click Create a new payment
   1. First - Check that the Currency Box is set to the correct currency for the payment being recorded
   2. In this section is where the amount, payment method, and date are recorded. If the amount shown does not match the invoice amount, there could be various reasons that need to be investigated. Set those aside for now.
10. Select the invoice’s payment date by moving the calendar arrows to get to the payment date
11. Select the payment method from dropdown options (there are several options, Credit Card, Wise, or Credit On File
12. Enter amount paid, check that correct currency is displayed
13. ‘X’ out of Payments
14. Enter relevant information in ‘Invoice Reference’ section on the right and Save
15. ‘X’ out of Payment window
16. Back in the Purchases window,  write anything relevant in Notes column (fifth column)
17. Lastly, change the red ‘To Contact’ capsule to green ‘Paid’ from the dropdown options