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Accounts Payable Overview

OVERVIEW

To give a high level view of Accounts Payable Process.

DESCRIPTION

Procedure:

  • Finance receives supplier invoices and payment details for each itinerary from the Reservations Agent and/or directly from the supplier, and uploads to the itinerary’s Payables>Purchases tab in Ezus. 
  • Finance processes supplier payments by credit card or Wise bank transfer, according to the supplier's policy. 
  • Credit Card payments are preferred. American Express is the preferred card.
  • Wise bank transfers beyond a certain amount require approval by Andrew, and are prompted by Wise during the process.
  • When making payments via Wise, the confirmation pdf is emailed to the supplier.
  • Finance records all payments and changes the Purchases stage to Paid when full payment has been processed.
  • Finance runs a weekly report in Ezus to identify the upcoming payments due.